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GDPR & Your Data

Draft policy, pending final review. Effective date to be announced at launch.

The Old Hickory Citizen is a hyperlocal community magazine for Old Hickory, Tennessee, in the United States. It is published by Burkett & Associates LLC. The site is not directed at people in the European Union or the United Kingdom.

If you are in the EU or the UK and you visit the site or send us information anyway, this notice explains how we handle that information and the rights you may have under the EU General Data Protection Regulation (GDPR) and the UK GDPR. It should be read together with our Privacy Policy and Terms of Use.

1. Who is responsible

The data controller is Burkett & Associates LLC, doing business as The Old Hickory Citizen.

Contact:

The Old Hickory Citizen
Burkett & Associates LLC
Nashville, Tennessee, United States
shane@baacomm.com

Please use email. We do not publish a street or home address.

2. The information we process

We process the kinds of personal data described in our Privacy Policy, including:

  • Name, email address, and sometimes a phone number, when you fill out a form, create a member account, or opt in to email
  • The content of a contact message, Watch-page referral, bulletin announcement, directory listing, job post, or classifieds listing
  • Photos and an optional YouTube link, if you include them in a classifieds submission
  • Technical information collected by Wix, such as IP address, browser and device type, and pages visited, through cookies and analytics

We do not ask for special-category data (such as health, religion, or political opinions), and we ask that you not send us that kind of information.

3. Lawful bases

We process personal data only when we have a lawful basis to do so:

  • Consent. We rely on your consent to send the Emma newsletter, to add a directory owner to the optional Emma "Old Hickory Businesses" email group, and to use non-essential cookies where a consent banner applies. You may withdraw consent at any time, as described below.
  • Contract. When you ask us to consider a directory, bulletin, jobs, or classifieds listing, or you open a member account, we process the information needed to review that request and, if approved, to provide the listing or account.
  • Legitimate interests. We process information where it is necessary for our legitimate interests in publishing a community magazine, moderating submissions, keeping the site safe, responding to contact messages and referrals, and understanding in general how the site is used — provided those interests are not overridden by your rights and interests.
  • Legal obligation. We may process or keep information when the law requires it.

4. Your rights

If the GDPR or UK GDPR applies to you, you may have the right to:

  • Access the personal data we hold about you, and to receive a copy
  • Rectification — to have inaccurate data corrected, and incomplete data completed
  • Erasure — to ask us to delete your personal data, in the circumstances the law allows
  • Restriction — to ask us to limit how we use your data, in the circumstances the law allows
  • Portability — to receive data you provided to us, in a structured, commonly used, machine-readable format, and to have it transmitted to another controller where technically feasible, when processing is based on consent or contract and is carried out by automated means
  • Object to processing that is based on legitimate interests, including any profiling (we do not use your data for automated decision-making that produces legal or similarly significant effects)
  • Withdraw consent at any time, where we rely on consent, without affecting the lawfulness of processing that took place before you withdrew it. You can unsubscribe from the newsletter with the link in every Emma email, decline non-essential cookies through the cookie banner or your browser, or email us.
  • Lodge a complaint with a supervisory authority. In the EU, that is the data protection authority in your country of residence, place of work, or the place of the alleged issue. In the UK, that is the Information Commissioner's Office (ICO). We would appreciate the chance to address your concern first, at shane@baacomm.com.

These rights are not absolute. The law sets out when they apply and when we may decline or limit a request — for example, if we must keep a record, or if we cannot reasonably identify you.

5. International transfers

The site is hosted in the United States by Wix. Emma, Heyzine, Vimeo, YouTube, and other service providers described in our Privacy Policy may also process information in the United States or in other countries that may not have the same data-protection laws as the EU or the UK.

When those transfers happen, we rely on the transfer tools our vendors provide, including the European Commission's Standard Contractual Clauses (SCCs) and, where relevant, the UK's equivalent addenda or other approved mechanisms. You may contact us if you would like more information about the safeguards that apply to a particular transfer.

6. How to make a request

To exercise a right, or to ask a question about this notice, email shane@baacomm.com. Please say that you are making a data-protection request and tell us, as clearly as you can, what you would like us to do.

We will respond within 30 days of receiving a complete request. If the request is complicated or we have received several requests from you, we may need up to two additional months; if so, we will tell you why. We may ask you to confirm your identity before we fulfill a request, so that we do not disclose or change someone else's information by mistake. There is usually no fee, unless a request is clearly unfounded or excessive.

7. Cookies and consent

Some cookies are necessary for the site to function, including those that keep a member logged in. Others, including some analytics cookies and cookies set by embedded third-party content (such as Vimeo or YouTube), are not strictly necessary.

We recommend turning on Wix's built-in cookie consent banner before launch, so that EU and UK visitors — and any other visitor who is offered the banner — can accept or decline non-essential cookies. You can also control cookies in your browser settings. Blocking some cookies may affect how parts of the site work.

For more detail on what we collect and how long we keep it, please read our Privacy Policy.

8. Changes

We may update this notice from time to time. The version on this page is the current one, and we will revise the effective date when we make a material change. Continued use of the site after a change means you accept the updated notice, except where the law requires a different form of consent.

9. Contact

The Old Hickory Citizen
Burkett & Associates LLC
Nashville, Tennessee, United States
shane@baacomm.com

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