Privacy Policy

Draft policy, pending final review. Effective date to be announced at launch.

The Old Hickory Citizen is a hyperlocal community magazine for Old Hickory, Tennessee, and the neighborhoods around it. It is published by Burkett & Associates LLC.

In this Privacy Policy, "the Citizen," "we," "us," and "the publisher" mean The Old Hickory Citizen and Burkett & Associates LLC. This policy explains what information we collect on this website (the current site at baacomm.wixsite.com/oldhickorycitizen), how we use it, and the choices you have.

We do not sell or rent your personal information.

If you are in the European Union or the United Kingdom, please also read our GDPR & Your Data notice.

1. What we collect and how

We collect only what we need to run a community magazine and the features on this site. That information may include:

Information you give us. When you fill out a form, sign up for something, or create an account, you may give us:

Your name and email address, and sometimes a phone number
A message, question, or referral
For the business directory: a business name, contact information, website, category, town, and description, and whether you want to join the Emma "Old Hickory Businesses" email group
For the community bulletin: an announcement and the contact details needed to review it
For the local jobs board: the job title, employer, town, category, job type, description, an apply link (Indeed or the employer's own site), an expiration date, and the private name and email of the person submitting it
For Neighborhood Classifieds: a title, category, listing type (for sale, free, or wanted), description, town, up to five photos, an optional YouTube link, a public contact you are willing to show, and a private name and email so we can reach you
For a member account: the login details you create through Wix Members
For the newsletter: your email address, and only if you opt in

We do not ask for a home street address, and we ask you not to include one in a public listing.

Information collected automatically. The site is hosted by Wix. Like most websites, it may collect technical information such as your IP address, browser type, device type, general location derived from IP, pages you visit, and the dates and times of those visits. We use Wix analytics and cookies for this. See "Cookies and analytics" below.

Information from public sources. The events calendar gathers publicly available event details from the Old Hickory Chamber of Commerce, the Historic Old Hickory Village Neighborhood Association, and Metro Parks, and links back to those sources. We do not collect your personal information when we list those events, unless you later contact us about one.

We do not collect payment card numbers on this site today. If we later offer paid advertising or sponsorships and need to take payment, we will update this policy before that happens.

2. How we use it

We use the information we collect to:

Publish and operate the magazine and the site, including stories, the monthly Heyzine flipbook and PDF, Watch-page videos, the directory, bulletin, jobs board, classifieds, events calendar, contact form, and members area
Review, approve, edit, or decline submissions, and to email you about a submission
Display, on an approved public listing, only the information you chose to show
Send the newsletter, if you opted in, and to honor an unsubscribe request
Add a directory owner to the Emma "Old Hickory Businesses" email group, if that owner opted in
Respond to contact messages and Watch-page referrals
Keep the site secure, prevent spam and abuse, and understand in general how the site is used
Comply with the law, and enforce our Terms of Use
Communicate with you about the site, your listings, or a change to this policy

We do not use your information to sell or rent mailing lists, and we do not use it for unrelated third-party marketing.

3. How we share it

We share personal information only in the limited ways below.

Service providers who help us run the site. These companies process information on our behalf, under their own terms and privacy policies:

Wix, which hosts the site and provides the members area, forms, and analytics
Emma, which sends our newsletter and the optional "Old Hickory Businesses" email group
Heyzine, which hosts the monthly flipbook
Vimeo, which hosts or serves embedded videos
YouTube, when a classifieds listing includes a YouTube link (watching that video is between you and YouTube)

Public listings. If we approve a directory, bulletin, jobs, or classifieds submission, the public parts of that listing appear on the site. See the next section.

Legal requirements. We may disclose information if we believe in good faith that we must do so to comply with the law, a legal process, or a government request; to protect the rights, safety, or property of the Citizen, our readers, or the public; or to enforce our Terms.

A sale or reorganization of the business. If Burkett & Associates LLC is involved in a merger, sale, or reorganization, information may be transferred as part of that transaction, subject to this policy or a successor policy with at least the same level of care.

We do not sell or rent personal information, and we do not share it with third parties for their own independent marketing.

If we later run paid ads or sponsorships on the site, we will update this policy before any new sharing begins. Displaying a clearly labeled advertisement is not a sale of your personal information.

4. Information that appears in public

Approved listings show what the submitter chose to show.

A directory listing may show the business name, description, category, town, website, and the contact details the owner submitted for the public listing.
A bulletin announcement shows the text and any contact the submitter intended for the public.
A job listing shows the job details and the apply link. The private name and email of the person who submitted it are not published.
A classifieds listing may show the title, description, category, type, town, photos, an optional YouTube link, and the public contact the submitter provided. The private name and email we use to reach the submitter are not published.

Please do not put a home street address, or someone else's private information, in a public field. Once something is on a public page, other people may see it, share it, or capture it. If you need a listing changed or taken down, email shane@baacomm.com.

Magazine stories, photos we publish, and the events calendar are editorial content. We do not publish a private individual's home street address.

5. Cookies and analytics

The site uses cookies and similar tools provided by Wix, including Wix analytics. Cookies are small text files stored on your device. Some are needed for the site to work (for example, to keep you logged in to the members area). Others help us understand, in aggregate, which pages are visited.

Embedded or linked third-party content — including Heyzine flipbooks, Vimeo videos, and YouTube videos — may also set their own cookies or collect information according to those companies' policies, which we do not control.

You can control cookies through your browser settings, and, when it is turned on, through the site's cookie banner. Blocking some cookies may affect how the site works. We recommend using Wix's built-in cookie consent banner so visitors can accept or decline non-essential cookies. See also our GDPR & Your Data notice.

6. How long we keep information

We keep personal information only as long as we need it for the purposes above, or as the law requires.

Newsletter addresses are kept until you unsubscribe. Emma may then keep the address on a suppression list so we do not email you again by mistake.
Private form fields (such as a submitter's name and email) are kept as long as needed to review the submission, operate the relevant board, and maintain a reasonable record.
Approved public listings stay up while they are live. Classifieds expire two weeks after approval and then come off the board. Job listings come down on the expiration date provided. We may keep a record of a submission after it comes down, for a reasonable period, for editorial, security, or legal reasons.
Member account information is kept while the account is open, and for a reasonable period afterward if needed to close it out.
Analytics and server logs are kept according to Wix's practices and our reasonable operational needs.

When we no longer need the information, we delete or de-identify it, or we ask our service providers to do so, unless we must keep it longer.

7. Security

We use Wix's hosting and security features, and we take reasonable steps to protect personal information. No website is perfectly secure, and we cannot guarantee that information will never be accessed, disclosed, altered, or destroyed in an unauthorized way. Please use a strong, unique password for a member account, and tell us if you think something is wrong.

8. Children under 13

The site is not directed at children under 13, and we do not knowingly collect personal information from them. If you believe we have collected information from a child under 13, please email shane@baacomm.com and we will delete it. Visitors under 18 should involve a parent or guardian before submitting anything to the site.

9. Your choices

You can:

Unsubscribe from the newsletter using the link in every Emma email, or by emailing us. We also honor the same choice for the optional "Old Hickory Businesses" email group.
Edit or remove a listing. Email shane@baacomm.com with the listing and what you would like changed. Classifieds also expire on their own after two weeks.
Close a member account by contacting us, or through the Wix Members tools available to you.
Ask us to delete personal information we hold about you, subject to any record we must keep.
Control cookies through your browser and, when available, the cookie banner on the site.

To make a request, email shane@baacomm.com. We may need to confirm it is you before we make a change.

10. Tennessee and other state privacy laws

Burkett & Associates LLC is based in Tennessee. Tennessee has a consumer privacy law, the Tennessee Information Protection Act (TIPA), that applies to businesses over certain size and data-volume thresholds. A small community magazine may not meet those thresholds. We mention the law here so you know it exists; we are not claiming that every formal TIPA obligation applies to us today.

Other states have their own privacy laws, some of which also apply only above certain thresholds, or only if information is "sold" or used for targeted advertising. We do not sell or rent personal information.

Even when a particular statute may not apply, we will honor reasonable requests to access, correct, or delete the personal information we hold about you, as described above. If a law in your state gives you specific rights, email shane@baacomm.com and we will do our best to respond in line with that law.

11. Changes

We may update this Privacy Policy from time to time. The version on this page is the current one, and we will revise the effective date when we make a material change. If a change is significant, we may also note it on the site or, where we have your email, let you know. Continued use of the site after a change means you accept the updated policy.

12. Contact

Questions about this policy, or a request about your information, may be sent to:

The Old Hickory Citizen
Burkett & Associates LLC
Nashville, Tennessee
shane@baacomm.com

Please use email. We do not publish a street or home address for privacy or general correspondence.